Hiring a mobile bar is a fantastic way to bring professional drinks service, flair, and atmosphere to your event; whether it’s a wedding, corporate function, party, or festival. But one of the most common questions we get from customers is:
Do I need a license for a mobile bar at my event?
Yes, in most cases, some form of licensing is required, but you don’t always have to apply for it yourself. The responsibility often falls to your mobile bar provider, and the type of event and location play a big role in determining the requirements.
This blog post will break it down for you clearly, so you know exactly what to expect.
Why Mobile Bar Licensing Matters
The sale of alcohol in the UK is strictly regulated under the Licensing Act 2003 (for England and Wales), the Licensing (Scotland) Act 2005, and The Licensing (Northern Ireland) Order 1996. Selling or supplying alcohol without a valid licence is a criminal offence and can result in heavy fines or even imprisonment.
So, whether your event is a private party or a public gathering, it’s important to understand which licensing rules apply.
When is a License Needed for a Mobile Bar?
In the UK, you typically need a licence if any of the following apply:
- Alcohol is being sold (i.e. guests pay for drinks directly or via a ticketed entry).
- The event is open to the public.
- You’re hosting the event at a venue that doesn’t already have a premises licence.
Let’s look at each in more detail.
1. Private Event With Free Drinks
If you’re hosting a private event (like a wedding or birthday party) where alcohol is given away free of charge, and no money changes hands for entry or drinks, then you usually don’t need a licence.
Examples:
- A garden party with a mobile bar serving free drinks to guests.
- A wedding reception where the couple is footing the bill.
However, you must ensure that:
- The event is truly private (i.e. not advertised to the public).
- You’re not indirectly charging for alcohol (e.g. ticketed admission that includes drinks).
2. Selling Alcohol or Charging Entry
If your mobile bar will be selling alcohol (cash, card, tokens, or any transaction), or you’re charging an entry fee that includes alcohol, then you must have a licence.
This applies to:
- Ticketed events with “free drinks included”.
- Pay-per-drink setups at public or private venues.
- Fundraisers where alcohol is sold.
Types of Licences for Events
There are two main licensing routes for temporary events in the UK:
Temporary Event Notice (TEN) – England & Wales
A Temporary Event Notice is required for any event involving:
- The sale or supply of alcohol.
- Regulated entertainment (music, dancing).
- Late night refreshment (after 11 pm).
Key Facts
- You can apply for up to 499 people, including staff.
- The event must last no more than 168 hours (7 days).
- Applications must be submitted at least 10 working days before the event.
- You can apply via your local council.
Occasional Licence (Scotland)
In Scotland, an occasional licence is required for temporary alcohol sales where no permanent premises licence exists.
Key Facts:
- Apply through your local Licensing Board.
- Can cover a single event or short series.
- Usually requires 21 days’ notice.
Occasional Licence (Northern Ireland)
Similar to Scotland, in Northern Ireland, you’ll need an occasional licence if you’re selling alcohol at an event held outside licensed premises.
- Requires application through the local Magistrates’ Court.
- Apply at least 28 days in advance.
Who Is Responsible for the Licence?
In most cases, your mobile bar hire company will handle the licensing process for you.
At Elite Event Group, for example:
- We hold a Personal Licence, which enables us to apply for TENs on your behalf.
- We liaise with the local authority and ensure full compliance.
- We build licence costs into your quote so there are no surprises.
Always ask your bar provider if they:
- Have a Personal Licence holder on their team.
- Include licensing in their service.
- Are familiar with your local authority’s process.
Common Misconceptions
- It’s a private party, so we don’t need a licence: If you’re charging for drinks or entry, you still need a licence.
- The mobile bar provider can just set up anywhere: Not true. Some venues and public spaces have strict rules or require prior approval.
- A licence covers everything: You may still need additional permissions for noise, insurance, or security, depending on the event.
Pro Tips for a Smooth Experience
- Book Early: Licensing applications take time; apply well in advance.
- Communicate Clearly: Be honest with your bar provider about the event setup and whether drinks will be sold or free.
- Check Your Venue: Some venues already have a premises licence you can use, which simplifies the process.
- Let the Pros Handle It: Work with an experienced mobile bar company that manages licensing for you.
In Summary
| Scenario | Licence Needed? |
| Private party, free drinks | No |
| Wedding with paid bar | Yes (TEN or similar) |
| Ticketed event with drinks included | Yes |
| Public event with alcohol sales | Yes |
| Charity event with alcohol raffle or sales | Yes |
Ready to Book a Mobile Bar (Without the Hassle)?
At Elite Event Group, we take care of all the legalities, so you can focus on enjoying your event. Our licensed, experienced team ensures everything is above board, fully compliant, and stress-free.
Want to learn more? Contact us or get a quote today, and let’s raise a glass to a successful (and legal) event.